Position Summary

Responsible in providing administrative support services to professional and/or management staff

Duties and Responsibilities

Communications and Records Management

    • Send, receive, record and file all incoming and outgoing communications/ correspondence including inter-office memorandum
    • Control and monitor inter-office communications/correspondences, forms, reports and other relevant documents
    • Collect reports and documentation, minutes of program meetings and other requirements of the program
    • Ensure that all files, records, reports and other documents are properly labeled and organized
    • Review and enhance existing filing system

Custodianship of Supplies and equipment

    • Conduct regular inventory of supplies
    • Custodian of the inventory record assigned to the program staff
    • Distribute supplies to staff based on approved requests
    • Monitor use of office equipment, appliances and furniture
    • Ensure regular maintenance of office equipment and appliances

Administrative and Finance Support

    • Act as petty cash custodian
    • Provide logistical assistance to project staff in the conduct of trainings/ meetings/activities when necessary
    • Update and maintain database of beneficiaries and other monitoring systems

Others

    • Submit reportorial requirements regularly
    • Comply with admin, personnel and financial policies
    • Attend meetings convened by the Immediate Supervisor, Program Manager and/or Executive Director
    • Perform other related duties as assigned by the Immediate Supervisor and/or Program Manager/Executive Director

Qualifications

    • Bachelor’s Degree in Business Administration/Management and other related fields
    • At least one (1) year of experience in providing administrative support
    • Commitment to NORFIL Foundation’s vision, mission, core values and principles

Interested applicants may send their cover letter and resume to lucilleauco.villar@norfil.org.